December 8, 2009 Membership Meeting Minutes
Meeting Commenced: 3:00 p.m.
Adjourned: 3:40 p.m.
Present:
Rob Gartlan – President
Carol Tripp – Vice-President
Ken Monefeldt– Member-at-Large
The meeting was called to order by President Rob Gartlan at 3:00 p.m. with 50 members in attendance.
COMMITTEE REPORTS:
1. Ladder: Mel Langer – The ladder system is running well.
2. Care Bear: Jeanne Harteau – The Care Bear system is running well.
3. Social: Kathy Lawless was not present. However, it was reported that the Holiday party was a great success. Rob thanked Kathy for her hard work in organizing another great event.
4. Web: George Cox reported that the website is running well.
5. Tournament: Marty Cohen reported that there are 314 individuals signed up to participate in the tournament. He reported that the Club would be using Bob Lanius’ tournament software, which was also used at the National Tournament. Chicken will be served on both Men’s and Women’s day and cold sandwiches will be served on Mixed Doubles day. Marty further reported that new windsocks have been installed along with an American Flag. Lastly, Marty reported that he had been praying for good weather.
TREASURER’S REPORT:
The membership approved the Monthly Income and Expenses Report dated 1/1/2009 through 11/30/2009 which was posted to the website.
SECRETARY’S REPORT:
The membership approved the October 13, 2009 Membership Meeting Minutes which were posted to the website.
OLD BUSINESS:
1. 2010 Membership Dues/Stickers: George reported that he would be available after the meeting to collect 2010 membership dues and hand out stickers. George and Jeanne will be at the Cimarron Center on Saturday, December 12th to collect dues and hand out stickers as well.
2. Nominating Committee: Two additional members have come forward and volunteered to assist Kris Koch on the Nominating Committee, Mitch Miller and Chris Wilson. Kris Koch will be acting as Chair.
3. Phone Book Delivery: Rob thanked Nancy Eckart for again spearheading delivery of phone books again this year. Nancy also thanked the 25 volunteers who assisted in delivering the books. Nancy reported that 1,039 books were delivered for a total of $727.30 paid to the Club.
4. Pickleball/Tennis C.I. Update: Rob reported that the Architectural Review Committee has denied Conceptual Idea #57. Rob reported that the denial was based on ARC’s wishes to maintain “green space”. Jeanne reported that she had read the official C.I. document on the SCG website and it stated that the reason for denial was that there wasn’t sufficient room to complete the project. Regardless of the reason for the denial, the Club will be pursuing an appeal of that decision. A member asked whether the monies held in trust for C.I. #57 could be utilized for other projects now, such as updating the court lighting. Rob said that the Club will be pursuing the appeal before those funds are freed up for other projects. Rob also indicated that if the appeal is denied, the Club would be requesting that CAM come up with a solution to the over-crowding issues that the Club currently has.
NEW BUSINESS:
1. Bathroom Locks: Rob reported that the bathrooms now have numerical code locks on the doors. The locks will not be activated until January 1, 2010. The code is 85374.
2. Monitor Issues: Rob reported that he would be attending a Club President’s meeting at which Sun City Grand’s insurer would be present to address issues with regard to club monitor procedures. There is a potential issue with respect to the number of monitors versus the number of members present for an activity. The insurer is stating that there should be 1 monitor per 8-10 club members present. Rob already sent an email stating that that would not be feasible for a club the size of the Pickleball Club and that it was overly burdensome. He will reiterate this position at the Club President’s meeting.
MISCELLANEOUS:
1. National Tournament: Bill Booth asked to speak on behalf of the United States of America Pickleball Association. Bullet points of his speech are as follows:
· Pickleball is growing exponentially around the country.
· The National Tournament had over 400 players and was a tremendously successful event.
· There were over 300 volunteers from various different clubs, many from SCG.
· Bill was unsure at what frequency the National Tournament would be held in the future. However, Sun City Festival is interested in hosting it again.
· The goal of the USAPA was to break even monetarily from the tournament. However, due to its great success, the tournament actually made money. Bill then presented a letter from the USAPA to Rob thanking the Club for their participation in the tournament along with a check in the amount of $1,000.00 as part of the proceeds which were divided among the participating clubs.
2. A member asked if anything had been heard with regard to the City of Surprise building pickleball ball courts. Rob reported that it was his understanding that any such projects had been put on hold pending the state of the economy.
3. The next general meeting will be held on January 12, 2010 at 3:00 p.m. at the Cimarron Center.
MOTION TO ADJOURN: The meeting concluded at 3:40 p.m.