I’m trying to figure out what the issue is.
It seems like a number of our club members don’t really understand what’s going on with Inter-Community Play, the process that’s involved, and are emailing/complaining to the HOA BOD, CAM management and the Activities department, causing them to spend time following up on an issue that’s not even an issue and is only in the beginning informational phase.
Currently, there are a number of clubs here in the Grand who already do Inter-Community play, like tennis, lawn bowling and Softball.
We were asked by a number of club members to see about having an inter-community league set up in Grand known as APPL. We had APPL play here 6 or 7 years ago and then the next year, the club voted not to do it again.
We have been sending out information(emails) about APPL so that club members can be educated about what it is and how they can get involved when it is time to vote on this issue.
We are required to follow the Grand Community Association Chartered Club Policies and Procedures (you can find the entire document on the pickleball clubs’ website under the About Us tab and clicking on the Policy and Procedures tab).
I have copied the section on Inter-Community Play, section 5.8 below.
It spells out everything that needs to be done before a club can have Inter-Community Play. The most important paragraph is C, that clearly states “Club members have to vote” to authorize such play.
I’ve also highlighted in red, what sections that have not been done (ALL OF THEM!!!!!!).
So, can we take a step back, take a deep breath, and let the process happen. If the club votes a majority YES, then we take the next steps and if the club votes a majority NO, then it becomes a moot point.
We are only trying to keep the club informed on upcoming events, ideas, suggestions and things that might be of interest to our club members.
5.8 Inter-Community Play: Inter-Community games or matches hosted by a CC which include play by clubs or teams from outside the Association that take place on or within Specific Use or Exclusive Use (see the definitions in Chapter 1.0) facility must be approved by the Activities Manager. (Not Done)
A.The duration of the Inter-Community play must be documented within their current Chapter 13. (Not Done)
B.An Inter-Community Play Application Form (CCF-22) must be submitted to the Activities Office a minimum of 60 days prior to the planned event(s). (Not Done)
C.Attached to the CCF-22 application must be a copy of the current Club Membership meeting minutes confirming the club members voted to authorize such play. (We are having the club do an electronic vote soon, so everyone has a chance to be heard -Not Done)
D.Any inter-community play drawing greater than 75 non-resident participants will require approval from the Board of Directors, after approval from the Lifestyles Director. It is recommended that the application be submitted at least 180 days prior to the proposed event. (N/A)
E.Proposed times of games or matches must be submitted to confirm such activity is not taking place during prime playing time for club members as defined by Club Membership. (Not Done)
F.Notice of approval or denial shall be issued in writing to the Officers of the CC. The approval process may take up to 30 days.
G.Approval for one year does not assume the same for the following year(s). A new application must be submitted annually
I.Golf CCs shall work directly with the Director of Golf for approval of golf-related activity
J.Clubs, teams and guests who are participating in Inter-Community play must sign a guest liability waiver prior to participating in the event. The waivers must be submitted to the Activities Office within seven (7) days after the event.
Thanks and stay cool.
Troy